Information for Presenters

Below are guidelines for breakout sessions and poster presentations.

Event App

Approved presenters will receive a welcome notification for their speaker dashboard in the event app, by the end of July. You will be able to:

  • Upload your presentation files, articles and/or handouts, to share them with conference attendees
  • Edit/add your bio
  • Upload your photo
  • Add other details, such as title, company/organization, email address, personal website, Twitter profile, LinkedIn profile, and Location.

Breakout Session Guidelines

Breakout sessions will be held throughout the three-day conference. We will notify accepted presenters of their scheduled day and time by the end of July.

Rooms will be set up theater style, with chairs in rows. You may move chairs around as needed, but we ask that you please set them back up in rows at the end of your session.

If you are scheduled to offer:

  • An Inform session, you will have 50 minutes to present. Participants are expecting to hear your information and if time permits you can engage in dialogue and let others share.
  • A Teach session, you will have 90 minutes to present. Participants chose your session to get specific skills, learn a specific process, or delve deeper than an introductory presentation.
  • An Engage session, you will have 90 minutes to present. Participants will expect you to lead a discussion or facilitate a group process around your topic.

Timeframes

Please start on time and jump right in to your content. You should expect that attendees will have at least a basic familiarity with restorative practices.

Be careful about the use of “go-arounds,” such as having everyone introduce themselves. While such go-arounds match the spirit of this conference, they tend to use a lot of time.

In most cases you will not be able to get into your room early, since another presentation will be going on. Depending on the time of your session, there may only be 20 minutes between sessions. If you are presenting in the first breakout session of the day or right after lunch, your room will be open 20 minutes before your session start time.

Please be mindful and end on time. Presenters from the next session will need time to set up, and attendees will need time to get to the next session. If people want to talk with you afterward (which they probably will!), remind them that the next presenter needs to set up the room, and invite them to join you in the hallway once you’ve packed up your materials.

Audiovisual Equipment

All breakout rooms will have a digital projector, cables, projection screen, speakers and a whiteboard or flipchart with markers.

If you plan on doing a PowerPoint presentation, please be sure to bring your own laptop. We will not have any spare laptops for presenters to use. If your computer does not take a VGA or standard HDMI connection, you will also need an adapter that works with your laptop. If you are traveling from outside North America, you will need to bring a plug adapter for your power cord.

IIRP staff will be checking rooms at the beginning of each session to provide assistance with AV needs, should you require it. Review our tips for preparing presentations here.

Poster Presentation Guidelines

The poster session will be held on Thursday, October 25, in the Grand Ballroom, during an extended lunch period, 12:15–2:00 PM. The IIRP will print the posters and display them on easels. You will be responsible for staying with your poster during the duration of the session. (We will have lunch available at 11:45 AM so you can eat before the session begins.) You may take your poster with you at the end of the day (after 5:30 PM). We will post digital versions of the poster presentations online.

As attendees are viewing your poster, we suggest you wait until people have a minute to read and process the information on your poster before you engage with them. You can offer to provide a guided tour through the poster. You may want to prepare a 30-second “elevator speech” that communicates the gist of your content, in order to draw people in to want to hear more. Assume that most conference attendees will have at least a basic understanding of restorative practices, and be prepared to provide more details and answer questions about your work.

Submitting Your Poster Design

You will need to send us your poster design no later than Monday, September 10, as a PowerPoint or Adobe PDF file, emailed to sgrieger@iirp.edu. Your poster should be 30” x 40” (landscape orientation) or 40” x 30” (portrait orientation) – see the “Using a template” section below.

After you submit your poster, we will review it and make minor corrections to text and tweaks to the design and layout where we deem it appropriate. We may need to communicate with you where we have questions about particular elements or if your poster requires substantial revision.

You will have the opportunity to review the final poster design before we send it to the printer on Monday, October 1.

Using a Template

You may use one of our PowerPoint templates as a starting point:

You can rename the headings, move the sections around, add figures or images, change colors and make other adjustments as you see fit.

You may also download a template of the appropriate size from one of the many available online, such as on these websites:

If you are adept at graphic design, you may design your own poster from scratch using your preferred application, but we will need your poster output as a high-resolution, print-ready Adobe PDF file.

Organizing Your Content

You may organize the content on your poster any way you wish, but depending on your particular case, we suggest using one of the following formats:

Program DescriptionRestorative QuestionsTraditional ResearchAlternative Research
  • Statement of Problem or Question
  • Objectives of Program/Intervention
  • Description of Program/Intervention
  • Findings to Date
  • Key Lessons Learned
  • What happened?
  • What were you thinking at the time?
  • What have you thought about since?
  • Who was impacted by what you did and in what way?
  • What has been the hardest thing for you?
  • Introduction
  • Methods
  • Results
  • Discussion/Conclusions
  • Literature Cited
  • Acknowledgements (optional)
  • Further Information (optional)

See Colin Purrington’s website.

  • Intro Box
  • Key Concept/s
  • The “Whale Thank” (Big Takeaways/Showcase)
  • Next Steps
  • Project Snapshot

See Ben Young Landis’s website.

Tips for Good Poster Design

  • Present your content in a way that is accessible and visually appealing.
  • Do not make your poster too wordy. Focus on the main concepts, and aim for 1,000 words or less.
  • Text should be legible from a distance of 3 feet to 6 feet.
  • Avoid large blocks of text. Consider using bulleted lists of short statements instead.
  • Avoid the use of ALL UPPERCASE letters, because it can be hard to read.
  • Use images, figures and other visual elements to help explain your content and to make your poster more attractive.
  • Use a “serif font” like Cambria, Times or Georgia for your blocks of text. Use a “sans serif” font like Arial, Helvetica and Verdana for headings, figures and image captions. Do not use more than 2 or 3 fonts.

For more tips on good poster design, check out these webpages: