Below are guidelines for breakout sessions and poster presentations.
Approved presenters will receive a welcome notification for their speaker dashboard in the event app, by the end of July. You will be able to:
Breakout sessions will be held throughout the three-day conference. We will notify accepted presenters of their scheduled day and time by the end of July.
Rooms will be set up theater style, with chairs in rows. You may move chairs around as needed, but we ask that you please set them back up in rows at the end of your session.
If you are scheduled to offer:
Please start on time and jump right in to your content. You should expect that attendees will have at least a basic familiarity with restorative practices.
Be careful about the use of “go-arounds,” such as having everyone introduce themselves. While such go-arounds match the spirit of this conference, they tend to use a lot of time.
In most cases you will not be able to get into your room early, since another presentation will be going on. Depending on the time of your session, there may only be 20 minutes between sessions. If you are presenting in the first breakout session of the day or right after lunch, your room will be open 20 minutes before your session start time.
Please be mindful and end on time. Presenters from the next session will need time to set up, and attendees will need time to get to the next session. If people want to talk with you afterward (which they probably will!), remind them that the next presenter needs to set up the room, and invite them to join you in the hallway once you’ve packed up your materials.
All breakout rooms will have a digital projector, cables, projection screen, speakers and a whiteboard or flipchart with markers.
If you plan on doing a PowerPoint presentation, please be sure to bring your own laptop. We will not have any spare laptops for presenters to use. If your computer does not take a VGA or standard HDMI connection, you will also need an adapter that works with your laptop. If you are traveling from outside North America, you will need to bring a plug adapter for your power cord.
IIRP staff will be checking rooms at the beginning of each session to provide assistance with AV needs, should you require it. Review our tips for preparing presentations here.
The poster session will be held on Thursday, October 25, in the Grand Ballroom, during an extended lunch period, 12:15–2:00 PM. The IIRP will print the posters and display them on easels. You will be responsible for staying with your poster during the duration of the session. (We will have lunch available at 11:45 AM so you can eat before the session begins.) You may take your poster with you at the end of the day (after 5:30 PM). We will post digital versions of the poster presentations online.
As attendees are viewing your poster, we suggest you wait until people have a minute to read and process the information on your poster before you engage with them. You can offer to provide a guided tour through the poster. You may want to prepare a 30-second “elevator speech” that communicates the gist of your content, in order to draw people in to want to hear more. Assume that most conference attendees will have at least a basic understanding of restorative practices, and be prepared to provide more details and answer questions about your work.
You will need to send us your poster design no later than Monday, September 10, as a PowerPoint or Adobe PDF file, emailed to email@example.com. Your poster should be 30” x 40” (landscape orientation) or 40” x 30” (portrait orientation) – see the “Using a template” section below.
After you submit your poster, we will review it and make minor corrections to text and tweaks to the design and layout where we deem it appropriate. We may need to communicate with you where we have questions about particular elements or if your poster requires substantial revision.
You will have the opportunity to review the final poster design before we send it to the printer on Monday, October 1.
You may use one of our PowerPoint templates as a starting point:
You can rename the headings, move the sections around, add figures or images, change colors and make other adjustments as you see fit.
You may also download a template of the appropriate size from one of the many available online, such as on these websites:
If you are adept at graphic design, you may design your own poster from scratch using your preferred application, but we will need your poster output as a high-resolution, print-ready Adobe PDF file.
You may organize the content on your poster any way you wish, but depending on your particular case, we suggest using one of the following formats:
For more tips on good poster design, check out these webpages: